Privacy Policy

In force: 10 October 2023 

1. Introduction 

  • Purpose: This privacy policy outlines how Student Impact manages, utilizes, and safeguards your personal data in compliance with Swiss law. 

  • Scope: Applicable to all members, website visitors, and individuals engaging with Student Impact. 

2. Legal Framework 

  • Reference: Adherence to the Swiss Federal Act on Data Protection (FADP) and other relevant data protection laws. 

  • Compliance: Commitment to ensuring all data processing adheres to applicable legal frameworks in Switzerland. 

3. Data Collection and Use 

Members 

  • Data Types: Name, email, university affiliation, membership status, event attendance, participation in organizational activities, and payment information. 

  • Purpose: Membership management, event notifications, analytics and statistics, facilitating member participation in events and activities, and managing member contributions and payments. 

  • Legal Basis: Operations of the organization, ensuring the functionality and sustainability of Student Impact. 

  • Data Retention: Member data will be retained for a period necessary, at least during the period of membership, to fulfill the purposes outlined, and in accordance with legal, accounting, and reporting requirements. 

  • Data Security: Member data will be stored securely, with access restricted to authorized individuals within the organization. 

  • Member Rights: Members have the right to request access, correction, or deletion of their data, or object to processing, by contacting dataprotection@studentimpact.ch. 

Applicants 

  • Data Types: Name, contact details, CV, cover letter, and any additional information provided. 

  • Purpose: Evaluating suitability for current and future positions, communication, and managing the recruitment process. 

  • Legal Basis: Legitimate interest in effective recruitment and building a talent pool. 

  • Data Retention: If not selected, applicant data will be retained for up to five years to consider for future vacancies and to facilitate future applications. 

  • Data Security: Data will be stored securely, with access restricted to individuals involved in recruitment. 

Website Visitors

  • Data Types: IP address, browser type, operating system, browsing history, and other usage data. 

  • Purpose: Enhancing user experience, website optimization, and analytics. 

  • Legal Basis: Legitimate interest in understanding website usage and improving user experience. 

4. Data Sharing and Transfer 

  • Third Parties: Data is not shared with third parties without explicit consent. 

  • International Transfers: No international data transfers occur without ensuring adequate data protection. 

5. Data Subject Rights 

6. Data Security 

  • Security Measures: We implement encryption, secure access controls, and regular audits to safeguard data. 

  • Data Breach: In the event of a data breach, affected individuals will be notified within 7 days, provided they are contactable. 

7. Cookies and Tracking Technologies 

  • Use: Our website uses cookies and other tracking technologies to enhance user experience and analyze website usage. 

  • Types of Cookies: Functional, analytical, and advertising cookies. 

  • Control: Users can control cookie settings through their browser preferences. 

  • Consent: Users will be informed about our use of cookies and asked to consent upon website visit. 

  • Third-Party Cookies: Details about third-party cookies and respective privacy policies will be available on our website. 

8. Changes to the Privacy Policy 

  • Updates: This policy may be updated periodically to reflect changes in law or practice. 

  • Notification: Members will be notified of significant changes via email or website notification. 

9. Contact Information